The newest version of ONLYOFFICE collaboration platform comes with enhanced security, optimized document management, Dark theme, and more.

The newest version of our collaboration platform comes with lots of security and usability improvements across the suite. Explore all the details in this post.
<img decoding="async" loading="lazy" class="alignnone wp-image-56595 size-full" src="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/ONLYOFFICE-Workspace-12.5.png" alt="ONLYOFFICE Workspace 12.5: enhanced security, optimized document management, Dark theme, and more" width="1472" height="742" srcset="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/ONLYOFFICE-Workspace-12.5.png 1472w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/ONLYOFFICE-Workspace-12.5-300x151.png 300w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/ONLYOFFICE-Workspace-12.5-1024x516.png 1024w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/ONLYOFFICE-Workspace-12.5-768x387.png 768w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/ONLYOFFICE-Workspace-12.5-634x320.png 634w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/ONLYOFFICE-Workspace-12.5-353x178.png 353w" sizes="(max-width: 1472px) 100vw, 1472px" />

<h2>Security enhancements</h2>
Login protection. Set up a limit of unsuccessful login attempts along with blocking time and check period to protect your portal from brute-force attacks. When the specified limit is reached, attempts coming from the associated IP address will be banned for the chosen period of time.
Where to find: Settings -&gt; Security -&gt; Portal Access -&gt; Login Settings
<img decoding="async" loading="lazy" class="alignnone size-full wp-image-55364 img-popup" src="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/1-login-settings.png" alt="ONLYOFFICE Workspace 12.5: enhanced security, optimized document management, Dark theme, and more" width="1240" height="708" srcset="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/1-login-settings.png 1240w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/1-login-settings-300x171.png 300w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/1-login-settings-1024x585.png 1024w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/1-login-settings-768x439.png 768w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/1-login-settings-312x178.png 312w" sizes="(max-width: 1240px) 100vw, 1240px" />
IP restriction. From now on, you are able to input trusted IP addresses for users and admins using different sections.
Where to find: Settings -&gt; Security -&gt; Portal Access -&gt; IP Security 
<img decoding="async" loading="lazy" class="alignnone size-full wp-image-55375 img-popup" src="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/2-ip-security.png" alt="ONLYOFFICE Workspace 12.5: enhanced security, optimized document management, Dark theme, and more" width="1240" height="708" srcset="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/2-ip-security.png 1240w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/2-ip-security-300x171.png 300w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/2-ip-security-1024x585.png 1024w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/2-ip-security-768x439.png 768w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/2-ip-security-312x178.png 312w" sizes="(max-width: 1240px) 100vw, 1240px" />
Extended 2FA. In addition to the existing activation of two-factor authentication, you can select trusted IP addresses for which 2FA is not required as well as users and groups for mandatory 2FA.
Where to find: Settings -&gt; Security -&gt; Portal Access -&gt; Two-factor authentication
<img decoding="async" loading="lazy" class="alignnone size-full wp-image-55386 img-popup" src="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/3-two-factor-authentication.png" alt="ONLYOFFICE Workspace 12.5: enhanced security, optimized document management, Dark theme, and more" width="1240" height="708" srcset="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/3-two-factor-authentication.png 1240w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/3-two-factor-authentication-300x171.png 300w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/3-two-factor-authentication-1024x585.png 1024w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/3-two-factor-authentication-768x439.png 768w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/3-two-factor-authentication-312x178.png 312w" sizes="(max-width: 1240px) 100vw, 1240px" />
Extended password creation criteria. Define the maximum (along with the minimum) number of characters in a password.
Where to find: Settings -&gt; Security -&gt; Portal Access -&gt; Password Strength Settings
<h2>Optimized document management</h2>
In the Documents module, you are able to generate multiple external sharing links for the same file. Besides, you can set time limits and passwords for externally shared docs to better protect them.
<img decoding="async" loading="lazy" class="alignnone size-full wp-image-55409 img-popup" src="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/4-share-file.png" alt="ONLYOFFICE Workspace 12.5: enhanced security, optimized document management, Dark theme, and more" width="1240" height="708" srcset="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/4-share-file.png 1240w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/4-share-file-300x171.png 300w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/4-share-file-1024x585.png 1024w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/4-share-file-768x439.png 768w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/4-share-file-312x178.png 312w" sizes="(max-width: 1240px) 100vw, 1240px" />
Moreover, it’s now possible to share folders via external links as well (setting time limits and passwords for folders is also available). In this case, all the subfolders and files within them will inherit the external link.
<img decoding="async" loading="lazy" class="alignnone size-full wp-image-55436 img-popup" src="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/5-share-folder.png" alt="ONLYOFFICE Workspace 12.5: enhanced security, optimized document management, Dark theme, and more" width="1240" height="708" srcset="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/5-share-folder.png 1240w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/5-share-folder-300x171.png 300w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/5-share-folder-1024x585.png 1024w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/5-share-folder-768x439.png 768w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/5-share-folder-312x178.png 312w" sizes="(max-width: 1240px) 100vw, 1240px" />
We also added:
<ul>
<li>Option to convert password-protected documents to OOXML formats for further editing when uploading files to the portal.</li>
<li>Uploading the structure of empty folders using Drag’n’Drop.</li>
</ul>
A quick reminder: Updated ONLYOFFICE Workspace includes the <a href="/blog/?p=52310&amp;utm_source=blog&amp;utm_medium=social&amp;utm_campaign=workspace_12_5" target="_blank" rel="noopener">latest version of online editors</a> with recipient roles for field filling, SmartArt, Watch Window, Unicode and LaTeX equations, <a href="/blog/?p=53721&amp;utm_source=blog&amp;utm_medium=social&amp;utm_campaign=workspace_12_5" target="_blank" rel="noopener">ChatGPT</a> and <a href="/blog/?p=53599&amp;utm_source=blog&amp;utm_medium=social&amp;utm_campaign=workspace_12_5" target="_blank" rel="noopener">Zoom</a> plugins, and other features.
<h2>Dark theme</h2>
Switch on Dark theme to work comfortably in poorly illuminated environments. When you activate the Dark theme, all documents will be opened in this mode as well.
Where to find: Profile -&gt; Interface Theme -&gt; Light Theme / Dark Theme / Use system theme
<img decoding="async" loading="lazy" class="alignnone size-full wp-image-55447 img-popup" src="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/6-dark-theme.png" alt="ONLYOFFICE Workspace 12.5: enhanced security, optimized document management, Dark theme, and more" width="1240" height="708" srcset="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/6-dark-theme.png 1240w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/6-dark-theme-300x171.png 300w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/6-dark-theme-1024x585.png 1024w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/6-dark-theme-768x439.png 768w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/6-dark-theme-312x178.png 312w" sizes="(max-width: 1240px) 100vw, 1240px" />
<h2>Improved Mail</h2>
The IMAPSync service now allows synchronizing drafts with the connected email client. If you create or edit a draft email on your portal, it will be accessible on the email client and vice versa.
<img decoding="async" loading="lazy" class="alignnone size-full wp-image-55458 img-popup" src="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/7-draft.png" alt="ONLYOFFICE Workspace 12.5: enhanced security, optimized document management, Dark theme, and more" width="1240" height="708" srcset="https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/7-draft.png 1240w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/7-draft-300x171.png 300w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/7-draft-1024x585.png 1024w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/7-draft-768x439.png 768w, https://static-blog.onlyoffice.com/wp-content/uploads/2023/03/7-draft-312x178.png 312w" sizes="(max-width: 1240px) 100vw, 1240px" />
<h2>Other updates</h2>
<ul>
<li>Portal owners can switch on impersonation to log in on behalf of any user.</li>
<li>Ability to set up, activate, and edit default storage quota for each user in the Statistics section.</li>
<li>New currencies in the CRM module: non-convertible Angolan Kwanza (AOA) and convertible Venezuelan Bolivar Soberano (VES).</li>
<li>Ability to use self-signed certificates for SSO and WebDAV.</li>
<li>Improvements for the Control Panel, including updated settings for connecting third-party storages, Dark theme logos in the Branding settings, ability to change the portal memory quota for tenants.</li>
<li>New Lead field in the Team Template.</li>
<li>Optimized Feed for portals with a big number of users.</li>
</ul>
<h2>How to use new features</h2>
Watch this video overview to explore the most important updates from version 12.5:
<iframe loading="lazy" width="736" height="415" src="https://www.youtube.com/embed/tTuH1HrxupA" title="YouTube video player" frameborder="0" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share" allowfullscreen="allowfullscreen">﻿﻿</iframe>
<h2>Get ONLYOFFICE Workspace 12.5</h2>
You can already use the latest update in the cloud. For self-hosted installations the new version will be available a bit later.
<a class="red button" href="https://www.onlyoffice.com/signin.aspx?utm_source=blog&amp;utm_medium=social&amp;utm_campaign=workspace_12_5" target="_blank" rel="noopener">TRY NEW FEATURES</a>
<div class="useful-links">
<h3>Useful links</h3>
<a href="https://github.com/ONLYOFFICE/CommunityServer/blob/master/CHANGELOG.md" target="_blank" rel="noopener">Full changelog</a>
<a href="https://www.onlyoffice.com/workspace.aspx?utm_source=blog&amp;utm_medium=social&amp;utm_campaign=workspace_12_5" target="_blank" rel="noopener">More info about ONLYOFFICE Workspace</a>
<a href="https://www.onlyoffice.com/registration.aspx?utm_source=blog&amp;utm_medium=social&amp;utm_campaign=workspace_12_5" target="_blank" rel="noopener">Register your cloud</a>
<a href="https://www.onlyoffice.com/download-workspace.aspx?utm_source=blog&amp;utm_medium=social&amp;utm_campaign=workspace_12_5" target="_blank" rel="noopener">Get self-hosted Workspace</a>
<a href="/blog/?p=52310&amp;utm_source=blog&amp;utm_medium=social&amp;utm_campaign=workspace_12_5" target="_blank" rel="noopener">ONLYOFFICE Docs 7.3</a>
</div>

ONLYOFFICE Workspace 12.5: enhanced security, optimized document management, Dark theme, and more

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