ONLYOFFICE DocSpace and ProID integration: Secure access for your documents

In the modern digital workplace, robust security and seamless usability must go hand in hand. We are excited to announce a new integration that brings these two essentials together: ProID and ONLYOFFICE DocSpace. This partnership combines ONLYOFFICE’s collaborative document management with ProID’s leading workforce identity platform, offering users a powerful solution for secure and efficient workflows.

About ProID: A leader in digital identity

ProID is a premier workforce identity platform widely trusted across Central Europe for securing and managing digital identities in both corporate and government sectors. With a focus on strong cryptographic methods and modern authentication standards, ProID provides secure access to systems, cloud applications, VPNs, and physical infrastructure.

The platform is built on a foundation of Public Key Infrastructure (PKI), Multi-Factor Authentication (MFA), and Certificate Lifecycle Management (CLM). It also supports qualified electronic signatures and seals (QSeal), ensuring compliance with eIDAS and other European cybersecurity regulations. Over 180,000 active users in public administration, finance, healthcare, and critical infrastructure rely on ProID for their security needs.

Key capabilities of ProID

ProID enables organizations to implement strong, passwordless authentication and maintain centralized control over cryptographic credentials across hybrid, on-premise, and cloud environments.

Its core features include:

• Strong MFA: Secure login to computers, corporate systems, cloud apps, and remote access points.
• Passwordless authentication: Users can authenticate using a mobile identity, smart cards, biometrics, or other hardware credentials.
• Qualified electronic signatures & seals: Provides secure and compliant document approval workflows.
• Full Certificate Lifecycle Management (CLM): Manages the issuance, renewal, and revocation of digital certificates.

These capabilities are delivered through specialized products like ProID Mobile, which turns a smartphone into a trusted digital identity, and ProID Smart Cards for high-assurance cryptographic identity.

Better together: Integrating ProID and ONLYOFFICE DocSpace

The integration between ProID and ONLYOFFICE DocSpace was born from a shared vision: to provide mutual value by enhancing both security and usability. By connecting the two platforms, users can securely access and sign documents directly within their existing ONLYOFFICE workflows. This eliminates friction while elevating compliance and data protection standards.

This partnership addresses a critical need for organizations that handle sensitive information and require stringent access controls without hindering productivity. Now, teams can collaborate in real-time on documents, spreadsheets, and presentations within ONLYOFFICE DocSpace, all while protected by ProID’s advanced authentication measures.

Learn more on the official ProID website

How the integration works

The connection between ProID and ONLYOFFICE DocSpace is established using SAML-based Single Sign-On (SSO). This industry-standard protocol allows users to authenticate with their ProID credentials to gain access to their ONLYOFFICE environment.

The process is straightforward:

1. A user attempts to log in to ONLYOFFICE DocSpace.
2. They are redirected to the ProID authentication portal.
3. The user authenticates using their chosen strong MFA method (e.g., mobile app, smart card).
4. Upon successful authentication, ProID sends a secure assertion to ONLYOFFICE, granting the user access.

This SSO integration ensures that every user is verified through a robust, multi-factor process before they can access any documents or collaborative spaces. It centralizes access management and provides a seamless login experience, removing the need for separate passwords for ONLYOFFICE.

The value for users

This integration brings significant benefits to organizations using ONLYOFFICE DocSpace:

• Enhanced security: By leveraging ProID’s strong MFA and passwordless options, you can significantly reduce the risk of unauthorized access resulting from compromised passwords.
• Improved compliance: For industries bound by regulations like eIDAS, the integration offers a compliant way to manage document access and implement qualified electronic signatures.
• Streamlined user experience: SSO simplifies the login process, allowing users to access ONLYOFFICE DocSpace quickly and securely with a single set of credentials. This reduces password fatigue and improves overall productivity.
• Centralized access control:Administrators can manage user access to ONLYOFFICE DocSpace through the ProID platform, ensuring consistent application of security policies across the organization.

By combining a powerful collaborative suite with a leading identity platform, the ProID and ONLYOFFICE integration delivers a solution that is both secure and user-friendly. It empowers teams to work efficiently while giving organizations the confidence that their valuable data is protected by best-in-class security measures.

Explore how this integration can transform your document workflows by strengthening security without sacrificing convenience.

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