EUNICE and ONLYOFFICE: redefining cross-border academic collaboration

EUNICE, a consortium of ten European universities, aims to create inclusive and seamless academic networks. To overcome challenges in collaboration, they adopted ONLYOFFICE, revolutionizing their teamwork, project sharing, and academic unity. Read the full story below.

About EUNICE

The EUNICE (European University for Customised Education) consortium unites ten prestigious European universities with a shared mission: to build a borderless, inclusive, and innovative academic network. Member institutions from Poland, France, Germany, Spain, Italy, Finland, Sweden, Greece, Belgium, and Portugal work together on joint initiatives in research, innovation, and education, contributing to the advancement of the European Higher Education Area.

One of EUNICE’s activities are its multidisciplinary Communities of Practice (CoPs) – cross-border teams of researchers, educators, and administrative staff dedicated to tackling shared academic and operational challenges. To support seamless collaboration across diverse institutional environments, EUNICE adopted self-hosted ONLYOFFICE Workspace as its principal platform for document sharing and co-editing.

Challenges and the move to ONLYOFFICE

As EUNICE’s collaborative projects expanded, the need for a secure and flexible platform that supported concurrent editing and document versioning became urgent. Prior to selecting ONLYOFFICE, the consortium had explored several popular alternatives.

The consortium chose ONLYOFFICE for its:

• open-source framework;
• extensive file format compatibility;
• strong data protection features, including GDPR-compliant self-hosting capabilities.

Security and regulatory compliance are paramount in EUNICE, especially in contexts involving sensitive research materials and internal documentation. ONLYOFFICE’s flexible permission settings and secure deployment options provided a reliable solution that met the consortium’s operational standards.

Results and daily impact

Since integrating ONLYOFFICE into its digital ecosystem, EUNICE has observed significant improvements in collaborative efficiency and cross-institutional transparency. Key benefits include:

• centralized, permission-controlled folders for strategic and project-related documents;
• real-time, multi-user document editing with comment threads and change tracking;
• built-in chat for seamless communication during document collaboration sessions.

ONLYOFFICE has become an essential tool for day-to-day tasks such as editing academic manuscripts, drafting joint funding applications, and managing mobility program files. The spreadsheet editor, in particular, plays a critical role in organizing and maintaining multilingual financial documents.

Project Officer, Poznan University of Technology:

ONLYOFFICE helped us bridge the gap between ten institutions by creating a shared, secure space for real collaboration. It’s not just a tool — it’s an enabler of academic unity.

Are you ready to unlock seamless academic collaboration with ONLYOFFICE? Start your journey today!

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