How to save Word document as PDF

2 July 2021By Vlad

Numerous document format may lead to compatibility issues when you share your Word file to colleagues. In ONLYOFFICE Docs you can save documents as PDFs and open them on any operating system without data loss. Read this post to learn how.

How to save Word document as PDF

About PDF

PDF (Portable Document Format) is a format developed by Adobe for presenting documents with text, graphics, clickable links, audio and video files etc. In the official Adobe Acrobat app you can create, merge, edit, fill in, sign PDFs and do even more on any operating system. Numerous other apps support this format, including ONLYOFFICE Docs.

Here are some most common reasons why PDF is popular for document workflow:

  • Content security options (watermarks, passwords, digital signatures etc.);
  • Authenticity of graphics;
  • Suitable for diverse contents, including 3D models and interactive fields;
  • Intuitive interface and easy navigation;
  • Compression without quality loss.

On the Internet you may see many ebooks distributed as PDFs. They are often released without permission from copyright owners. Popular retailers like Apple, Amazon or Kobo usually don‘t accept literature in PDF.

The format was initially developed for documents, not ebooks. Sometimes files cannot adapt to the screen of portable devices — you will have to zoom in and out all the time instead of comfortable reading. Read how to make ebooks in ONLYOFFICE.


Word to PDF conversion

Adobe offers native software Acrobat Pro DC to convert Word docs to PDF. As of June 2021, the solution costs from $14.99 per month and additionally includes 100 GB storage. It is the best option, if your company regularly deals with hundreds of PDF files. Windows and Mac supported.

Some users work with this format rather seldom and want more affordable alternatives. There are many free DOCX to PDF converters over the web. Pro versions usually offer unlimited file conversions, editing capabilities, and have no ads.

Online converters have at least two huge disadvantages:

  • possible content loss or damage during conversion,
  • data disclosure to third-party online converters.

To avoid data corruption and ensure security, save your DOC, DOCX, RTF or ODT files as PDF in document editor, such as ONLYOFFICE Docs.


How to save Word as PDF in ONLYOFFICE

In ONLYOFFICE Docs you can draft documents and convert text to PDF. Just go to the File tab and choose the corresponding format.

PDF/A is an ISO-stardartized version of the Portable Document Format that focuses on the long-term archiving. Choose this option, if you plan to store a document many years. Remember that in this case encryption and some other features will be turned off.

How to save Word document as PDF

ONLYOFFICE offers multiple useful plugins for creating content-rich PDF files. You can insert YouTube videos, add and edit pictures, check spelling, find synonyms, and do even more. See all plugins

After saving you will find the PDF file in the Downloads folder on your computer.

ONLYOFFICE Desktop Editors also convert Word documents to PDFs — just choose the necessary format from the drop-down list.

How to save Word document as PDF

With ONLYOFFICE desktop app you can turn DOCX to PDF on any operating system, including Windows, Linux, and macOS.


Get ONLYOFFICE Docs to modify and export your DOC, DOCX, RTF or ODT files to PDF.