Protect and share sensitive documents with full control
Securely store, manage, and share confidential business information with advanced protection and transparency.
- Protect sensitive documents with advanced security settings
- Control access, actions, and document lifecycle
- Track all activity and maintain full audit trails
- Organize complex data for due diligence and transactions
What Virtual Data Rooms are for
Virtual Data Rooms are designed for high-stakes workflows where security, traceability, and control are critical. Use them to:
Manage due diligence processes
Handle mergers, acquisitions, and financial transactions
Share legal and compliance documents securely
Organize sensitive project data with external stakeholders
Maintain full control and visibility over document access
Secure collaboration for sensitive workflows
Control every action on your documents
Define exactly what users can do and what they cannot.
- Restrict viewing, editing, downloading, and copying
- Set file expiration dates and access limits
- Add dynamic watermarks to protect content
- Control document lifecycle and availability
These controls help prevent leaks and ensure your data stays protected at every stage.
Keep everything organized and traceable
Work with large volumes of documents without losing structure.
- Automatically index files and folders
- Maintain clear document hierarchy
- Track all activity and changes
This makes VDRs especially effective for audits and due diligence processes.
Work securely with internal and external stakeholders
Collaborate with partners, clients, and teams without compromising security.
- Assign role-based access aligned with your organization
- Invite external participants with controlled permissions
- Monitor user activity and document interactions
- Maintain full visibility over who accessed what and when
ONLYOFFICE uses industry-standard encryption and granular access control to protect sensitive data at every level.
Share sensitive data with confidence
Create a Virtual Data Room to manage your most critical documents with full control, visibility, and security.
How teams use Virtual Data Rooms
Mergers & acquisitions
Securely share financial records, legal documents, and internal reports during transactions.
Legal teams
Manage confidential case files and ensure controlled access for all participants.
Financial services
Organize sensitive financial data and maintain compliance with strict regulations.
Real estate & investment
Share property documents, contracts, and investor materials securely.
Collaboration that scales with your business
Handle complex processes across teams, partners, and organizations.
- Pay for administrators only
- Invite unlimited users and guests with controlled access
- Manage multiple secure rooms for different projects
- Deploy in the cloud or on your own infrastructure
Designed for everything from small transactions to enterprise-level operations.
Accelerate your workflows with AI while keeping full control over your data
With ONLYOFFICE AI tools, MCP capabilities, and support for multiple AI providers, you can choose the model that fits your security, compliance, and performance requirements including cloud-based and self-hosted options.
AI helps reduce manual effort while ensuring your data stays within a controlled and compliant environment.
Not sure if this is the right room?
| Room type | Best for | Editing | External access | Security level |
|---|---|---|---|---|
| Collaboration Rooms | Teamwork & co-editing | Full | Limited | Standard |
| Public Rooms | External sharing | Flexible | Open via link | Medium |
| Custom Rooms | Flexible workflows | Configurable | Optional | Medium |
| Virtual Data Rooms | Sensitive information | Restricted | Controlled | Maximum |
Extend your workspace with integrations
Apps
Collaborate on any content you have with built-in Docs. Add other apps as your needs grow.
Try in the cloudWork from any device
Access and manage sensitive documents from desktop and mobile apps while keeping all security policies in place.
Learn more about Virtual Data Rooms
Customer story
How Kinderhaus Berlin shares and collaborates on sensitive files with ONLYOFFICE DocSpace
YouTube
Learn how to use VDR features step by step.
Help Center
Explore advanced security settings and room configuration.