How to make a copy of a Word document: 3 easy ways

23 July 2021 By Vlad 0 288 views
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Some documents are not created from scratch — you can just duplicate them from similar files used before. In this article you will learn how to copy a Word document using ONLYOFFICE.

How to make a copy of a Word document: 3 easy ways

 

Why make a copy of a Word document

There are many reasons why you may need to make a clone of a Word document:

  • To save a backup copy of a file. In this case, you‘ll be able to restore at least some content, if the original file is deleted permanently.
  • To make a copy and share it with someone for co-editing without changing the original version.
  • To edit a document yourself without damage to the original content.
  • To use a file as a template for similar files.

 

In ONLYOFFICE Docs, Personal, and Desktop Editors you can make Word document clones for every occasion.

 

How to make a copy of Word document online

With the online version of ONLYOFFICE editors you can make a copy of a Word document anytime when you have an Internet connection. Make sure to install ONLYOFFICE Docs, or sign up for Workspace or Personal first.

To copy a document in word processor of ONLYOFFICE, just go to File and click on Save copy as:

How to make a copy of a Word document: 3 easy ways

Choose the necessary format from the list and find the new copy in your storage.

START IN CLOUD

Note: All changes in documents are saved automatically, if you have ONLYOFFICE Workspace. You can configure autosave to cloud from ONLYOFFICE Docs to the integrated accounts on ownCloud, Nextcloud, Seafile etc. All integrations

 

How to save a copy of a Word document

This way is probably the most simple one. You can just save and access file copies on your desktop. Choose Download as… in the File tab:

How to make a copy of a Word document: 3 easy ways

The copy of an original file will be saved on your computer.

Likewise you can save a Word document in ONLYOFFICE Desktop Editors on Windows, Linux or Mac. When you drafted a file, choose Save as and select the format from the dropdown list:

How to make a copy of a Word document: 3 easy ways

Important: Make sure to give the copy a new name. Saving the copy and the original document under the same name will result in one overwritten file.

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How to copy Word documents (Windows / Linux / Mac)

Whether you initially worked on your Word file on desktop or downloaded it from the online editors, any operating system can copy them.

Windows

On Windows we call it copy-paste. Right-click the original file and choose Copy (Ctrl+C).

How to make a copy of a Word document: 3 easy ways

Put the mouse cursor on wherever you want a copy to appear, right-click this area and choose Paste (Ctrl+V).

How to make a copy of a Word document: 3 easy ways

Done! Your new Word document is saved and marked as a copy.

 

Linux

Linux allows copypaste as on Windows. Right-click the file, choose Copy and paste it to the destination directory.

How to make a copy of a Word document: 3 easy ways

Linux also lets you copy Word files using the cp command in a terminal and specify the destination folder in a command.

Here is the example on Ubuntu 20.04.

Open the Terminal (Ctrl+Alt+T), go the directory with your Word document using cd:

$ cd dir

In this example dir is the path to the folder with an original file.

How to make a copy of a Word document: 3 easy ways

Now input the following command:

$ cp name.docx name-copy.docx

How to make a copy of a Word document: 3 easy ways

Do not forget to change name and name-copy to your options.

Open the directory to find a new Word document.

How to make a copy of a Word document: 3 easy ways

 

Mac

Copy-paste on Mac is pretty much similar to what we have on Windows.

Select a Word document in Finder. Press and hold the Command key to choose multiple files.

How to make a copy of a Word document: 3 easy ways

Right-click your file(s) and click on Copy. Then just put the cursor on a destination area, right-click and choose Paste.

How to make a copy of a Word document: 3 easy ways

Here we go!

Now you know how to make a copy of a Word document on Windows, Linux, Mac, and online!

 

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