Create workspaces that fit your workflow
Custom Rooms adapt to the way your organization works. Set up document spaces with the permissions, access levels, and collaboration options your team needs.
- Configure access and permissions for every workflow
- Choose how users interact with documents
- Collaborate with internal and external participants
- Create dedicated spaces for specific business needs
What Custom Rooms are for
Custom Rooms are designed for workflows that don’t fit into a predefined collaboration model. Use them to:
Send documents for review and approval
Collect feedback through comments and suggestions
Share content with different access levels
Create project spaces with specific user roles
Adapt collaboration to your needs
Flexible document access
Choose exactly how people work with content. Set permissions for viewing, commenting and reviewing, editing documents and managing room content.
Create the right balance between collaboration and control for every project.
Work with internal and external users
Invite colleagues, customers, partners, or contractors and define their level of access. Keep everyone connected while ensuring each participant sees and does only what they need.
Create purpose-built workspaces
Use Custom Rooms for any workflow where standard collaboration is not enough: document approval processes, content review cycles, client portals, project documentation, partner collaboration spaces, etc.
Control access without slowing work
Keep documents organized and permissions clear.
- Multiple access levels for different participants
- Secure sharing with external users
- Password-protected links
- Controlled editing and downloading
- Activity tracking and version history
How teams use Custom Rooms
Legal teams
Create review spaces for contracts where participants can comment, suggest changes, and approve documents.
Marketing teams
Manage content workflows with different access levels for writers, reviewers, and stakeholders.
HR departments
Organize internal processes, employee documentation, and approval workflows.
Education and research teams
Share materials and collect feedback from different groups of participants.
Collaboration that scales with your team
Create as many specialized workspaces as your organization needs.
- Pay for administrators only
- Invite unlimited users and guests
- Adapt rooms for different departments and projects
- Deploy in the cloud or on your own server
Turn your Custom Rooms into smarter workspaces with AI
With ONLYOFFICE AI tools and MCP capabilities, you can:
Let AI handle repetitive actions while your team focuses on decisions.
Learn moreNot sure if this is the right room?
| Room type | Best for | Editing | External access | Security level |
|---|---|---|---|---|
| Collaboration Rooms | Teamwork & co-editing | Full | Limited | Standard |
| Public Rooms | External sharing | Flexible | Open via link | Medium |
| Custom Rooms | Flexible workflows | Configurable | Optional | Medium |
| Virtual Data Rooms | Sensitive information | Restricted | Controlled | Maximum |
Build workflows that match your business
Create Custom Rooms designed around the way your teams actually work.
Extend your workspace with integrations
Apps
Collaborate on any content you have with built-in Docs. Add other apps as your needs grow.
Try in the cloudWork from any device
Access, edit, and manage documents stored in Custom Rooms from desktop and mobile apps while keeping your workflows synchronized.
Learn more about Custom Rooms
Customer testimonial
How Kinderhaus Berlin shares and collaborates on sensitive files with ONLYOFFICE DocSpace
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Help Center
Explore the toolset and collaborative features available in the editors