How to fill out PDF forms on the go

The ability to efficiently handle tasks on the go is simply invaluable. One common task that often requires attention even when away from the workplace is filling out PDF forms. Whether it’s entering into a contract, filling out a job application, or completing a questionnaire, being able to do so seamlessly from a mobile device can save time and nerves. With the ONLYOFFICE mobile apps for iOS and Android devices, you can easily fill out PDF forms wherever you are. Read our guide to find out how to do it.

ONLYOFFICE Documents is a free mobile office for editing documents, spreadsheets, and presentations, and managing them locally and online. When it comes to filling out PDF forms while on the go, the ONLYOFFICE Documents offers the possibility to complete forms quickly and efficiently, right from your mobile device. Let’s see how to fill out the form.

How to fill out PDF forms in ONLYOFFICE Documents

First, open the PDF file to fill out in ONLYOFFICE Documents.

You can switch to mobile viewing mode for convenience. Click the three-dot icon to open the settings and activate the Mobile view.

Once the PDF form is open in ONLYOFFICE Documents, you can start filling out the form fields. Tap on a text field to enter your information, check boxes to make selections, or choose options from drop-down menus.

Navigate easily

For easier navigation between fields, use the arrows to automatically move from one field to another. This way, you won’t miss any fields that need to be filled in.

Follow tips

Pay attention to the line where comments appear. They may contain helpful prompts, restrictions on character count, or formatting instructions.

Restart in one click

If you have filled in incorrect data during the filling process, you can clear all fields with one click. Go to settings and select Clear All Fields.

Keep up with the roles

Each role corresponds to a specific set of fields and is highlighted in a different color, so it’s clear who is responsible for what.

This is especially useful for forms that require input from multiple participants — for example, employer and employee, or customer and service provider. When filling out the form, each user can focus only on their designated fields.

Preview the form

After completing the form, take a moment to review your entries and ensure accuracy. If you need to make any changes, you can easily edit the text or adjust selections before finalizing the document.

To see what the completed form looks like, use the preview. To do this, click the import icon in the upper right corner and select Quick View.

Once you have completed the form, save the document to your device. You can also share the completed form via email or messaging apps, allowing you to send it to the recipient.

Automate the process with DocSpace Form filling rooms

If you’re working with external contributors or want to collect information securely from multiple people, the form filling room in ONLYOFFICE DocSpace is the perfect solution.

A form filling room is a special space where invited users can fill out PDF forms without being able to change the original document or access any other content in the workspace. This ensures data integrity and simplifies the process of collecting responses.

Here’s how it works:

• The room owner uploads a fillable PDF form.
• Guests are invited to the room via email or a link.
• Guests can fill out and submit the form.
• The room owner has all the data collected in the spreadsheet, as well as form copies.

Read this guide on how to use the form filling room in DocSpace.

How to fill out a form in the form filling room

1. Open the file or click the invitation link that you received from the room owner. Choose Open in the app. The PDF form will open in your mobile app — no registration is required.
2. Fill in the fields.
3. Double-check your entries. You can edit fields before submitting.
4. Click Send to submit your form.

Fill out forms on the go with ONLYOFFICE Documents

Download ONLYOFFICE Documents from your device. The app is available for free:

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Want to find ready-made PDF forms from contracts to travel planners? Go to our free library of ready-made forms, download them, and fill them out from your mobile device.