7 best Wrike alternatives worth trying in 2021

27 August 2021 By Vlad 0 91 views
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Wrike is one of the most popular project management solutions out there. Still teams worldwide are looking for Wrike free alternatives and more comprehensive software. Read on to discover why migrate from Wrike and what options are the best to consider.

7 best Wrike alternatives worth trying in 2021

Reasons to switch from Wrike to alternative

Fully web-based, Wrike allows users to set goals and track down their implementation within the feature-rich work management platform. The solution offers interactive boards, Gantt charts, and useful integrations, including Salesforce, Adobe Creative Cloud, Dropbox, etc. However, there are some reasons why you may want to consider the best alternative to Wrike:

  • Complicated interface. Because there are so many features and customizable tools, newbies need some time to get used to Wrike.
  • Not for smaller teams. There is a free plan for Wrike, but most important features like time tracking, shareable dashboards, and interactive Gantt charts are only available in paid versions. Prices start at $9.80 per user/month, which is rather pricey for smaller and mid-sized businesses. Therefore they need the best free alternative to Wrike.
  • Not open-source. The source code of Wrike is only available to the solution provider — you cannot check it for spyware or backdoors. Teams want to be sure about where they are to store sensitive corporate data.
  • No on-premise options. Installed within the local networks of your company, software allows you to keep all corporate information and files inside. Wrike does not offer such deployment models.
  • Filtering restrictions. In the free plan you can only filter tasks by status and assignee, as well as sort out tasks to do. Wrike actually has a lot of filtering options by date, author, guest review and more. But they are only available in the paid versions.

For those who want to avoid all these disadvantages we have made a list of free Wrike alternatives and similar paid solutions.

 

ONLYOFFICE Workspace

ONLYOFFICE Workspace is one of the best Wrike alternatives. It is a self-hosted online office that comes with collaborative editors for text documents, spreadsheets and presentations, and a set of productivity tools to control all business processes.

The Projects module in ONLYOFFICE allows creating milestones, tasks and subtasks, monitor productivity, log time, build Gantt Charts and generate reports. With ONLYOFFICE Projects for iOS, you can manage workflow on Apple mobile devices.

7 best Wrike alternatives worth trying in 2021

Projects are closely integrated with the native CRM system, calendar, corporate mail, and documents. You can attach files to tasks and emails, add custom task statuses, set individual access permissions for projects.

7 best Wrike alternatives worth trying in 2021

Document management system lets you store and edit documents, spreadsheets, and presentations collaboratively. ONLYOFFICE online editors are known for the highest compatibility with Microsoft formats and flexible access rights, including viewing, editing, commenting, reviewing, filling forms for DOCX and custom filter for XLSX.

7 best Wrike alternatives worth trying in 2021

The platform is extendable with popular cloud storages like Google Drive, Box, Dropbox, and professional services like Twilio, DocuSign, Amazon AWS S3 etc.

Workspace can be deployed on a local server where you have full control over corporate data. Individual and group sharing permissions help give flexible access rights to users. Among other security features of the solution are 2FA, monitoring tools, data encryption, automatic and manual backups, and much more.

The cloud version of ONLYOFFICE Workspace is free for startups of up to 5 users, which makes it a good alternative to Wrike for new small business. For other teams, the prices start at $4 per user/month.

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30 free days of the Business plan are included — later you can choose to stay or switch to the free Startup plan.

 

Asana

Asana is often preferred by companies as a better alternative to Wrike for project management with important tracking tools. Entirely cloud-based, it provides distributed teams with a centralized environment for planning and monitoring activities.

Asana offers many project templates, but managers can choose to build their own ones. Every project contains tasks and subtasks, which can be grouped into sections by topic. The Overview tab gives team members the whole idea about the ongoing projects. Different views like Kanban-style boards, Gantt charts, forms, and calendars make projects easier to visualize and comprehend.

7 best Wrike alternatives worth trying in 2021

The solution is useful for generating reports, monitoring workload, organizing strategy, and gaining some insights. Recurring actions like assigning tasks can be automated with custom rules in Asana.

7 best Wrike alternatives worth trying in 2021

Numerous integrations extend capabilities of Asana. Users can attach files from Dropbox and Google Drive, edit documents in Google Docs, manage clients in Salesforce, make video calls in MS Teams, integrate Gmail and third-party calendars. Over 100 integrations available.

Asana is a web-based software and has a free plan with unlimited tasks, projects, messages, activity log, and file storage (100 MB per file). Paid versions are required for pretty important tools like timelines, forms, milestones, portfolios etc. Asana can scarcely be a cheap alternative to Wrike — the prices start from $10,99 per user/month.

 

OpenProject

OpenProject is arguably the best Wrike alternative open source advocates can opt for. This free software for classical and agile project management will support your team along the entire project life-cycle. With numerous features and plugins, the solution helps manage complex projects in big teams.

OpenProject offers Gantt charts, backlogs and task board, bug and time tracking, cost reporting etc. The solution also provides the necessary functionality to work with multi-project environments. You can monitor the different stages of your project: initiation, planning, execution, supervising and closing. Compatibility with Agile and Scrum makes team management easier and transparent.

7 best Wrike alternatives worth trying in 2021

Resource management is equally convenient in OpenProject. Here you can build a product roadmap, control investments, generate reports, share documents and more. Forums are good for discussing topics in a project with the team.

7 best Wrike alternatives worth trying in 2021

OpenProject allows integration of third-party apps for time-tracking, task synchronization, and communication. They are GitHub, Microsoft Project, Toggl, and Mattermost.

Apart from the free on-premise version, OpenProject also offers a paid cloud version with the EU-based hosting.

The most necessary project management tools are available in the free community edition of OpenProject. Users prefer this software as the best free Wrike alternative. Paid enterprise plan unlocks Agile boards, full text search, some customization features, additional security and support options.

 

Trello

Trello is an online project management software where you can plan and organize virtually everything. From big team projects to personal tasks, study, travels etc. Today Trello is among the most used personal alternatives to Wrike.

Trello is a pioneer in using Kanban boards for task management. The idea is now implemented in many popular PM solutions, including Wrike. Such approach helps improve efficiency, reduce wasted time, and focus on continuous delivery. Every team member is aware of what and when to do. With apps for iOS and Android mobile devices Trello also became a Wrike offline alternative — you can make projects available without Internet connection.

7 best Wrike alternatives worth trying in 2021

Dashboards can contain three major types of elements. They are tasks, cards and lists. Cards contain all important information about tasks and can be dragged from list to list according to priority or completion. Native rule-based automation helps perform this and other routine actions without extra efforts. Boards visualize the whole project and the team can see progress in real time.

7 best Wrike alternatives worth trying in 2021

The solution can be integrated with hundreds of services your team relies on, including Slack, Dropbox, Outlook, Gmail, Salesforce etc. Integrations help you turn Trello from the corporate planner to the full-stack web office.

Trello is fully web-based and offers a free plan with up to 10 boards, unlimited cards, members, and activity log. In a larger team you will need an upgrade to the Business Class plan to lift these restrictions and enable various views. Trello is not among cheaper alternatives to Wrike — the paid plan for up to 100 members costs $10 per user/month.

 

Monday.com

Monday.com is one of cloud-based Wrike app alternatives for project management, data visualization and automatization for routine recurring actions. Native tools and integrated third-party apps let managers gain insights about the way team works.

Monday.com is a highly customizable project management solution. You can adapt it to any team, design boards, portfolios with projects and actually every detail you feel can be important. Starting off is easier with 200+ ready-to-use templates. Teams can effectively plan, organize, and track down progress of their projects using different views: Kanban, Calendar, Timeline, Gantt, map, form, workload.

7 best Wrike alternatives worth trying in 2021

In Monday.com you can customize status buttons to reflect actual work, notify team members, add files, and link boards together. Employees can communicate right in comments to each project, share documents and images in real time.

Automation for recurring tasks reduce manual repetitive work and human error. You can choose to add tasks and send emails automatically when a column changes status. Set up automated notifications, status updating, assigning and more.

7 best Wrike alternatives worth trying in 2021

Among integrations you can equip your web office with are Twilio and Mailchimp for reaching out to customers, Gmail for communication, Zoom and MS Teams for video conferencing, Google Drive and Calendar for planning etc. More than 1,000 integrations available.

Monday.com is only available for deployment in the cloud. The free plan accommodates up to 2 team members. Larger teams need to upgrade to one of the paid plans from $8 per user/month. Pretty costly for companies looking for cheap alternatives to Wrike.

 

ownCloud

ownCloud is an open-source alternative to Wrike for file sharing and management with a focus on corporate data security. Deployed on your servers, the solution can be extended to a full-stack project management workspace using ownCloud Tasks.

In ownCloud Tasks you can manage, share, and track to-dos within the team, sync tasks via CalDAV or to local clients, set reminders and export task data.

7 best Wrike alternatives worth trying in 2021

Other integrations from ownCloud marketplace turn the platform into a full-stack online workspace. They are ONLYOFFICE for document editing, add-ons for calendars, workflows, mail, maps, multimedia players etc. All within your local network.

7 best Wrike alternatives worth trying in 2021

Teams looking for a web-based solution may opt for ownCloud Online. Here you can sync files from desktop and mobile apps for online collaboration.

ownCloud has a free Community tariff plan, which is a free alternative to Wrike. Professional support and enterprise features are only available within the Standard or Enterprise packages. The prices start from €1,63 per user/month and depend on the size of your team. ownCloud is definitely a cheaper alternative to Wrike.

 

Nextcloud

Nextcloud is another open-source and cheaper Wrike alternative with self-hosted office applications for file sharing and enterprise-ready tools for document editing, mail, calendars and more. With the Tasks app, Nextcloud obtains project management features.

7 best Wrike alternatives worth trying in 2021

The solution is generally a Wrike alternative free software with rich communication capabilities, including native online chat and videoconferencing tools in Talk. Connectable to ONLYOFFICE, Nextcloud creates a workplace for easy resource management and file sharing.

7 best Wrike alternatives worth trying in 2021

The solution is highly customizable, but if you want to start right away with core office apps pre-installed, choose a ready-to-use content collaboration platform Nextcloud Hub. Here you can automate repetitive tasks and optimize business processes.

The focus of Nextcloud is corporate security. The solution protects data using end-to-end encryption, runs an active open bug bounty program for vulnerability testing, enables Video Verification, ML-driven suspicious login detection, multi-factor authentication and more.

Nextcloud offers desktop application, as well as mobile apps for Android and iOS devices. Teams can sync local files and collaborate on them online.

Teams with 100+ members can get professional tech support and enterprise capabilities within paid versions. The prices start from €3 per user/month. Nextcloud is a nice idea for those looking for a Wrike cheap alternative.

 

Conclusion: how to choose your Wrike alternative

All the above mentioned solutions are feature-rich and powerful project management platforms. The right choice depends on what is Wrike alternative for you personally — numerous tools, flexible pricing, availability of on-premise deployment and open-source versions? Whatever option seems the best fit for your team, don’t forget to take a free trial to test software in action.

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