TeamLab Documents: Manage documents workflow right on your company portal

9 March 2011 By Nina 43 762

Good news for TeamLab users- as promised in our previous posts, we have released the Documents module. This module lets you create, edit, store and share data with your colleagues right on the portal with no software installation needed. In other words, your TeamLab portal has turned into a fully-equipped workspace where you can manage business processes and documents workflow altogether, and thus, considerably save your time and efforts.
If you’re interested to know the way the Documents module works- take a look at this post,while we pass to the new features overview.


The TeamLab Documents interface is organized in a familiar, customizable folder structure. It includes 4 default elements:
“My documents”– your personal files that no one else can access.
“Shared documents”– corporate data intended for all team members. You can subscribe to notifications about documents changes clicking the “Follow” button. Then, every time a doc is updated or deleted, you’ll be informed about it by an e-mail message.
“Assigned to me”– direct links to the public documents that you’ve selected to follow or your co-workers have assigned you to.
“Trash”– removed documents that can be restored if necessary.

Inside the listed default folders you can set up your own folders and sub-folders, as many as you need.
It’s also important to highlight that Documents are integrated in the Projects Management module. The special tab in each project section gives a quick and easy access to necessary files.


The Documents Module allows you to create and edit complex documents, online excel spreadsheets or presentations using all necessary standard features like formatting, image insertion, spell checking, etc. The application supports the majority of common formats: Office Open XML(“.docx”, “.xlsx”, “.pptx”), Microsoft Office 97-2010 (“.doc”, “.xls”, “.ppt”), Open Document (“.odt”, “.ods”, “.odp”), various image formats (“.bmp”, “.gif”,”.jpeg”,”.tiff”, “.png”) and others (“.html”,”.rtf”, “.pdf”, etc).


The “Import” option enables you to transfer data from the web-based office suites you might have used before – Zoho, Google Docs,– to TeamLab Documents. You just need to click the appropriate button on the left panel – it will redirect to the chosen web service. Upon successful authorization there, select the files to import. Use a special button at the page bottom to indicate the folder where you’d like to put the imported docs.

The current documents features will be enhanced as well as the other modules functionality. In the near future we’re going to introduce such important options as:

  • employee access rights management
  • interface customization
  • calendar view
  • user rights restriction (e.g. ability to create a blog,etc.).

That’s it for today. Watch the video and get familiar with the new functions!

Comments (43)
  1. migration - Reply
    March 9, 2011 at 11:03 pm

    Great news ! Thank you for the job. Could you explain how to migrate to the new version (i have set up teamlab in amazon EC2). Thanks in advance.

    • Olga - Reply
      March 10, 2011 at 10:36 am

      We plan to introduce AMI enhancements at the end of March. Your admin will receive a detailed description that explains how to migrate to TeamLab new version. In case of any questions, our support will help you right away.

  2. March 9, 2011 at 11:18 pm

    Thanks for the page, the application and the innovations. They are just great. Besides the upload and download for files had improved a lot.

    • Olga - Reply
      March 10, 2011 at 10:28 am

      Thanks a lot!We are glad you enjoy the changes.

  3. Erik van der Zijden - Reply
    March 14, 2011 at 12:11 am


    Will this also work on a Mac? I don’t see the install plugin option.



    • Olga - Reply
      March 14, 2011 at 12:24 pm

      Erik, currently Documents module operates only on Windows. But we are going to cover other OS in future. As soon as it is realized we’ll inform you.

  4. Evgeny Kabanov - Reply
    March 14, 2011 at 8:02 am

    How I can download a new version TeamLab with Doc module?

  5. Olga - Reply
    March 14, 2011 at 12:37 pm

    Evgeny, if you use open source TeamLab, its new version will be available on at the end of March.

  6. Daniel - Reply
    March 17, 2011 at 10:50 am


    The OpenOffice download/installation always stops at 100% for me.

    Do you have any known issues on this?


  7. Olga - Reply
    March 17, 2011 at 2:46 pm

    Daniel, please try to re-install the Plug-in. Then it must work normally.

  8. Jay Graves - Reply
    March 24, 2011 at 1:34 am

    Any plans to add version control to the Documents module?

    Thanks in advance, Jay

  9. Olga - Reply
    March 24, 2011 at 1:20 pm

    Jay, yes! We do plan to add version control this spring.

  10. Mitch Lee - Reply
    March 27, 2011 at 5:52 am

    another vote for mac support.

  11. Martin Capeletto - Reply
    March 28, 2011 at 12:12 am

    +1 to mac support, great tool.
    Also waiting for Mobile compatibility, can we see a roadmap of the development?? the one i saw was from october 2010 i think.

  12. Olga - Reply
    March 28, 2011 at 2:16 pm

    Martin, we are working on web editor that is supported on Mac OS, Windows, and Linux. As for a mobile app and other plans- we’ll publish a post on this topic in 2 days.

  13. Anton - Reply
    March 29, 2011 at 3:55 am

    First of all, thanks for this great software, looks very promising.

    However, I am not able to edit a document.
    After installing the plugin, when I click the “edit” button, it launches the OpenOffice loader (goes very slow in the end) then I get an OpenOffice error: “Internet connection with could not be established” and the program never launches.
    I tried with Chrome 10 and Firefox4 running on Windows XP SP2 – No luck.

    What may be the problem?

  14. Olga - Reply
    March 29, 2011 at 10:10 am

    Anton, thanks for your kind words! Concerning your problem- we’ve sent you the reply to your e-mail.

  15. Gian - Reply
    April 1, 2011 at 7:43 pm

    I started to use TeamLab today for my company project and i think it’s nice 🙂 I don’t know if there’s a way to suggest some enhancements, i do this here:

    * Add the ability to refence to a document inside a text field (comments, discussions, tasks, etc). Now we can attach files or create some documents without making them attachments but i cannot refer to them with a link. I tried to copy the link of the file in Documents (to use it in the text editors) but the popup menu doesn’t allow me to do that. Maybe this can be partially solved having the dual option of uploading an attachment file or refer to a documents already in the Documents section.

    Thanks you for your software! 🙂

    • Olga - Reply
      April 4, 2011 at 11:58 am

      Gian, we are glad you like TeamLab!And thanks for your suggestion- we’ll think it over.

  16. Martin Capeletto - Reply
    April 6, 2011 at 6:56 pm

    Olga, what about the plans that you was going to publish some days ago??? we want to see it! :P. Thankz!!

    • Olga - Reply
      April 7, 2011 at 9:57 am

      Martin, you’ve got a really good memory 😉 We will- next week.

  17. Al - Reply
    April 7, 2011 at 3:27 am


    TeamLab removed the capability to notify employee whenever a file is uploaded into Project, instead of the new Document module. How do I migrate all of files that belong to Project into the new Document module?

  18. Olga - Reply
    April 7, 2011 at 10:18 am

    Al, in “Documents” you can assign users to changes of a certain document with “Assign” option. Docs import from Projects to Documents is not available now.

    • Lauren - Reply
      April 11, 2011 at 11:09 pm

      What about the capability to notify when a file is uploaded per project? I see the “Assign” within the main documents but there is no way to notify the file was uploaded within a project.

    • Angelo - Reply
      September 8, 2011 at 5:26 am

      Hi Olga,

      Removing notifications when a file is uploaded to a project or shared folder is backwards thing to do for an online collaboration center.

      Please tell me why..? This ruins it!

      • Olga - Reply
        September 8, 2011 at 9:31 am

        Hi, Angelo!
        Notifications are sent only to those users who have the access right to the document or a project.
        Please, check the settings and try again.
        If the problem still exists, feel free to contact our support team –

  19. Olga - Reply
    April 12, 2011 at 1:53 pm

    Lauren, a reasonable remark!We will take it into account, thanks.

  20. Andrew - Reply
    April 15, 2011 at 5:59 pm

    Hello Olga,

    I’m using opensource TeamLab and I was just wondering when will be the new version with the Documents module available on

    I have tried to Restore TeamLab Portal Backup on a local server and it has failed: module missing. I guess the missing module is the Documents one. The server setup had to be done from scratch again.

    Have a nice weekend and thanks in advance!


    • Olga - Reply
      April 18, 2011 at 9:10 am

      Andrew, the Docs module is already available on sourceforge!Check out!

  21. Bruno Gonzalez - Reply
    July 29, 2011 at 4:42 am

    Hi, I deploy the website on my computer first to test it, and the “edit” option does not appear in the documents module.
    I followed the steps with the documentation. I can’t deploy it as a Windows service, but I run TeamLabSvc.exe and I can access to the portal with no apparent problems. What I’m doing wrong?
    Thanks in advance.

    • Olga - Reply
      July 29, 2011 at 8:24 am

      Bruno, your question has been forwarded to our support team. They’ll email you shortly.

      • Bruno Gonzalez - Reply
        July 29, 2011 at 9:49 pm

        Thank you so much Olga!

  22. Bruno Gonzalez - Reply
    July 29, 2011 at 10:17 pm

    When I deploy the project, at the begining of the execution of .bat file, a message:

    %TeamLabDir%_ciprojectsbuild.proj: warning: SvnUpdate skipped because svn.exe not found

    Anyone have that problem?
    Thanks in advance..

    • Bruno Gonzalez - Reply
      July 29, 2011 at 10:22 pm

      What is that svn.exe? I’m missing something?

      • Olga - Reply
        August 1, 2011 at 11:33 am

        Our specialists will answer you by email. In case you’ve got any other question, please send it to

  23. Muralli - Reply
    January 6, 2012 at 4:07 pm

    I want to know how to add sql server database to team labs. I have data in sql server.

    • Olga - Reply
      January 9, 2012 at 4:10 pm

      Muralli, TeamLab supports only 2 database types:
      1. SQLite
      2. MySQL

  24. Alex Tam - Reply
    January 16, 2012 at 1:36 pm

    Unfortunately I am having difficulty accessing any of my documents in all of the projects. 404 error or temporarily unavailable? Hope not all the documents are lost.

    • Olga - Reply
      January 19, 2012 at 10:09 am

      Alex, sorry for the late answer. Please be sure all your documents are safe. The problem was because of the updates of Docs module version.

  25. Christoph - Reply
    January 29, 2012 at 12:29 pm

    I´m unable to import from Allways a 404 Error. May there an issue with a business account?

    • Olga - Reply
      January 30, 2012 at 10:47 am

      Christoph, our support specialists will send the answer to your email shortly.

  26. Thomas - Reply
    August 7, 2012 at 12:53 pm


    This is a great application!

    Do you have any plan to add document editing function in open source edition?


    • Olga - Reply
      August 7, 2012 at 4:07 pm

      Hi Thomas, the editor won’t be included in the open source version. We plan to release the server package thouth that will contain the editor.

Add a comment