How to protect an Excel file with a password

16 July 2021 By Ksenija 0 34 views
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If you want to keep your calculations safe, password protection is a good idea. With ONLYOFFICE Docs, you can password-protect an Excel spreadsheet so that no one is able to open it without knowing the set combination.

How to protect an Excel file with a password

How to set a password

To password-protect an Excel workbook in ONLYOFFICE online editors, follow these easy steps:

  • Launch the editor and switch to the File tab.
  • Find the Protect option and click the Add password button:

How to protect an Excel file with a password

  • Enter a strong combination of characters, repeat it, and click OK:

How to protect an Excel file with a password

Besides, you can ensure a higher lever of security for your rows and columns of data in ONLYOFFICE Desktop Editors on Windows, Linux, and macOS.

The steps are basically the same, however you are also able to do it from the Protection tab choosing the Encrypt option:

How to protect an Excel file with a password

If you then upload a password-protected Excel worksheet created in ONLYOFFICE desktop to your online office, the protection will be preserved as well.

How to open password-protected Excel

You need to enter the passcode every time you open the sheet for editing. If you want to collaborate on it, tell the secret word to your team members. Otherwise, they won’t be able to access the file.

How to protect an Excel file with a password

How to remove password protection from Excel

If you want to create a new passcode or no longer need protection for a specific file, you can easily change or delete it.

Just go to the File tab, choose Protect, and then click the corresponding option:

How to protect an Excel file with a password

Forgot a password?

If the xlsx file contains important data, it is strongly recommended to save the password using any appropriate manager service or memorize it, since there is no recovery feature.

So, if you forget or lose your passcode, there is no possibility to restore or reset it and unlock the Excel document.

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