Today I’ll introduce you a very popular feature among our customers – Access Rights Management – within the Projects module. Since a short time ago this feature has become free of charge and now every project manager can create private projects and grant permissions to his project team members. None of the other portal users can access such projects and their content (except for portal administrators).
How to create a private project?
1. open the Projects module;
2. switch to the Projects tab;
3. click the Create New Project link on the Actions panel;
4. fill out the appeared form:
If you are a portal administrator, right after that the newly created project will be added to the All Projects list. Otherwise you will have to wait, till one of the portal administrators confirms your request.
Note: if you have already created a project and have been working on it for some time, but then decided to restrict access to the project content, you can do that opening it, switching to the Project Settings tab, checking the Yes, I understand it - Save the project as private box and clicking the Save Changes button.
Watch our video on how to restrict access to an existing project or create a new private project.
How to grant access rights to the project team members?
1. switch to the Team tab within the created project;
2. click the Manage Team button;
3. in the opened window, select the portal users you want to add to the project team, press the rightward arrow, check the Notify project team box if you want your colleagues to be informed, and then click the Save button.
The added team members will appear on the Team tab.
The team members‘ permissions are specified at the bottom of the tab. By default, each colleague being a part of the project team has the following permissions:
You can disable any of the above enumerated options just clicking it.
Note: if you disable the All Tasks option, the team member will be able to access tasks assigned to him only. Disabling the Milestones option, you restrict his access to milestones that don't contain tasks assigned to him.
If there are some co-workers in the project team whose access you cannot restrict, it means that they possess administrative rights and have the maximum access permissions.
Watch our video on how to set access rights for your teammates.
That’s all for it. Then you can continue with planning milestones within the created project, assigning tasks to the project team members, opening project-related discussions, uploading documents, etc. For further instructions on these topics, please visit our Help Center. In any case of uncertainty feel free to write an email to our Support Team or leave your feedback for TeamLab here.
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